Documents

Form Letters and Flyers

PTOToday Link to their document section on various Form Letters and Flyers
http://www.ptotoday.com/filesharing/category/142-fundraiser-forms-a-letters

Great Document Resource:
http://www.fundraisingip.com/checklists/socialmediastrategy.html

Include on this page:  


1.  Checklist of instructions for Organizers.  Done 
2.  Checklist for Distribution Team Leaders.  Done
3.  Checklist for volunteers/parents.  Done
4.  Ideas for rewards and prizes.


Create flyers, press releases, e-files, sample ads for newletters and advertising ideas.
1.  Flyer
2.  Press Release
3.  Sample Newspaper Ad
4.  Letter for Corporate Support
5.  Letter for Local Merchant Support


Letters to Volunteers:
1.  Initial Letter/Email to Announce Fundraiser.  Done
2.  Kickoff Email to Distribution of Order Forms/Brochures and Sample Books.
3.  Thank you Email




Create Order Forms:
1.  Organizations Order Form to send to Six Ingredients:  Draft Done
2.  Master Order Form for Volunteers.  Done
3.  Receipt for customers.  Done



Here's a Free Parent Email Tool.
http://www.ptotoday.com/parentexpress

PTO Today has lots of forms and flyer ideas.
http://www.ptotoday.com/filesharing/category/142-fundraiser-forms-a-letters

Some items to add to the documents for Organizations:

Put important fundraiser dates (e.g., pre-launch, launch, half-way point, order form due date, delivery dates) on a special calendar and post it prominently. Expect delivery of your order within three weeks from the date we receive your order forms.

Listen to your fundraising company's suggestions and advice.

Review the incentive program in detail to motivate students the day the sale starts.

Make sure the students understand how to fill out the order form properly.

Set a sales goal per student.

Provide reports and updates on the fundraiser's progress to keep students motivated.

Allow a few days to pass after the fundraiser end date before you submit your order to your fundraising company so that you can be sure to collect all order forms.

Make sure order forms are legible and complete.

Photocopy all forms before submitting them to your fundraising company.

Refer to your order checklist before you submit your order to your fundraising company.

Recruit volunteers to help distribute product packages to the students for distribution to customers.